This comprehensive Microsoft Teams course, led by Mo Jones, provides a detailed exploration of the platform’s features and benefits for individuals and teams. The course covers essential functionalities, such as team creation (public and private), integration with Office 365 tools (SharePoint, Planner, OneNote), meeting scheduling and management (lobby controls, presenter selection), and collaborative communication within channel-based workspaces. It addresses the challenges of using disparate communication methods by positioning Teams as a unified hub for chat, video calls, file sharing, and meetings. The course further examines the Teams interface, navigation shortcuts, customization options (themes, chat density), meeting settings, in-meeting controls (screen sharing, whiteboarding, attendance), and notable application settings.

Microsoft Teams Deep Dive: Study Guide

Quiz

Instructions: Answer the following questions in 2-3 sentences each.

1. What is the primary purpose of Microsoft Teams as described in the course?
2. Name three communication methods that Teams aims to consolidate into a single platform.
3. Explain the difference between a public and a private team in Microsoft Teams.
4. Describe how you can integrate a SharePoint document library into a Teams channel.
5. What are some of the options available when scheduling a Teams meeting directly from a channel?
6. How does collaborating in a Teams channel differ from using an Outlook inbox for team communication?
7. What are read receipts in Microsoft Teams, and how can you manage this setting?
8. Describe at least two ways you can share content during a Microsoft Teams meeting.
9. What is the purpose of the Microsoft Whiteboard feature in a Teams meeting?
10. Where can you find and manage meeting options, such as who can bypass the lobby?

Quiz Answer Key

1. The primary purpose of Microsoft Teams is to serve as a central hub or a “One-Stop shop” for all communication and collaboration needs within a team and organization. It aims to streamline workflows by integrating various communication methods and Office 365 tools into a single platform.
2. Microsoft Teams aims to consolidate communication methods such as email, chat, video calls, and phone calls into one app. Additionally, it integrates cloud-based file sharing and collaboration.
3. A public team in Microsoft Teams is open for anyone within the organization to join without needing explicit permission. In contrast, a private team requires specific members to be invited or granted permission before they can join.
4. To integrate a SharePoint document library into a Teams channel, you can click the “+” icon to add a new tab, search for “SharePoint,” and then select the “Document library” option. You can then choose an existing library from the associated SharePoint site or another site you have access to.
5. When scheduling a Teams meeting directly from a channel, the channel is automatically included in the meeting invitation, ensuring all channel members are invited. You can also set the date, time, add a title, and access the scheduling assistant to check attendee availability.
6. Collaborating in a Teams channel centralizes conversations, files, and integrated apps within a dedicated workspace visible to all team members, fostering transparency and easy access to information. This differs from an Outlook inbox, where communication is often fragmented across individual emails.
7. Read receipts in Microsoft Teams notify the sender when their message has been viewed or read by the recipient. This feature can be managed in the Teams settings under the “General” tab, where users can choose to turn read receipts on or off.
8. You can share content in a Microsoft Teams meeting by clicking the “Share” button, which allows you to share your entire screen, a specific window of an application, or a Microsoft Whiteboard for collaborative annotation. Presenter modes can also overlay your video feed on the shared content.
9. The Microsoft Whiteboard feature in a Teams meeting provides a collaborative digital canvas where participants can draw, write, add sticky notes, and brainstorm together in real-time. It enhances engagement and visual collaboration during meetings.
10. Meeting options can be found and managed in two main ways: before a scheduled meeting, by opening the meeting details from your Teams calendar and selecting “Meeting options,” or during an active meeting, by clicking the “More actions” (three dots) menu and choosing “Meeting options.”

Essay Format Questions

1. Discuss the challenges of using multiple communication platforms in a team environment and explain how Microsoft Teams aims to solve these challenges, providing specific examples from the source material.
2. Compare and contrast the features and benefits of public and private teams in Microsoft Teams, considering different scenarios where each type of team would be most effective for collaboration.
3. Analyze the ways in which Microsoft Teams facilitates integration with other Office 365 applications such as SharePoint, Planner, and OneNote, and discuss the advantages of having these tools accessible within a single platform for team productivity.
4. Evaluate the various options available for scheduling and managing meetings in Microsoft Teams, including the features for setting up meeting options, sharing content, and fostering engagement during a virtual meeting.
5. Explore the concept of a channel-based workspace in Microsoft Teams and discuss how it can improve team communication and collaboration compared to traditional email-based communication, highlighting the key features that support this shift.

Glossary of Key Terms

• Channel: A dedicated section within a Microsoft Teams team, organized around a specific topic, project, or department, where team members can share messages, files, and apps.
• Guest: An external user who has been invited to join a Microsoft Teams team. Guests have limited access and permissions compared to members within the organization.
• Learn It Anytime: An online training subscription service offered by Learn It, providing access to various courses and the ability to earn certificates.
• Meeting Options: Settings that can be configured for a Microsoft Teams meeting, such as who can bypass the lobby, who can present, and whether to record automatically.
• Navigation Pane: The left-hand sidebar in the Microsoft Teams interface that allows users to access different sections like Activity, Chat, Teams, Calendar, Calls, and Files.
• One-Stop Shop: A concept used to describe Microsoft Teams as a comprehensive platform that integrates various communication and collaboration tools into a single application.
• Pinning: A feature that allows users to keep important apps or messages easily accessible by attaching them to the navigation pane or the top of a chat.
• Private Channel: A type of channel within a Microsoft Teams team that is only accessible to a specific subset of team members who have been explicitly added to it.
• Public Channel: A type of channel within a Microsoft Teams team that is accessible to all members of that team.
• Read Receipt: A notification that indicates when a message sent in Microsoft Teams has been viewed by the recipient. This feature can be toggled on or off in the settings.
• SharePoint: A web-based collaborative platform that integrates with Microsoft Office. Teams uses SharePoint for file storage and management within teams and channels.
• Standard Channel: The default and most common type of channel in Microsoft Teams, accessible to all members of the team.
• Tabs: Customizable elements at the top of a Microsoft Teams channel that allow users to integrate and access various apps, files, and services directly within the channel.
• Team: A collection of people, conversations, files, and tools all in one place in Microsoft Teams, designed to foster collaboration.
• Whiteboard: A collaborative digital canvas within Microsoft Teams meetings that allows participants to brainstorm, sketch, and annotate ideas in real-time.

Microsoft Teams Deep Dive Course Briefing Document

Source: Excerpts from “Pasted Text” (Microsoft Teams Deep Dive Course Video)

Date: October 26, 2023 (based on the context of ongoing updates)

Prepared By: Gemini AI

Overview:

This briefing document summarizes the main themes and important ideas presented in the Microsoft Teams deep dive course video. The course aims to equip users with the knowledge and skills to effectively utilize Microsoft Teams for communication and collaboration, highlighting its role as a central hub for various workplace activities.

Main Themes:

1. Microsoft Teams as a One-Stop Shop for Communication and Collaboration:

• The course emphasizes Teams as a unified platform designed to address the challenges of using multiple disparate communication tools (email, phone, video conferencing apps, chat apps, cloud storage).
• Quote: “think of teams as a One-Stop shop for communication and collaboration.”
• Teams integrates features like chat, video conferencing, file sharing, calling, and calendar management within a single application, aiming to increase efficiency and save time.
• The presenter notes a trend of users increasingly relying on Teams over Outlook for many communication needs.
• Quote: “imagine being able to use one app to send a quick email and within that same thread you can conduct a quick chat with your team or an individual you can start a quick video conference based on that team that you created you can drop in different files from your cloud-based service right into that team where you can open it you can edit it and you can have collaboration on that as well.”

1. Understanding the Microsoft Teams Interface and Navigation:

• The course provides a tour of the Teams interface, including the navigation pane (Activity, Chat, Teams, Calendar, Calls, Files, Apps), the search/command bar, and the profile area.
• Keyboard shortcuts for navigation, messaging, and meetings are highlighted as a way to improve efficiency.
• Quote: “for those of us who like to navigate applications via shortcuts well we do have the complete mapping of the keyboard shortcuts right here under the settings menu.”
• Users are shown how to customize the interface by adjusting zoom levels and pinning frequently used apps to the navigation pane.

1. Planning and Creating Teams (Public vs. Private):

• The course walks through the process of creating new teams, emphasizing the importance of planning aspects like team name, goals, membership, permissions, and privacy settings (public or private).
• Quote: “when we’re planning to create a team there’s a few things that we want to take into consideration such as what should the name of the team be what are the goals for this team who should be a part of this team and what do we want to accomplish within this team and maybe even what are some of the permissions as well and finally maybe we want to ask should this be a private team or should we make it available to the public as well.”
• The distinction between public (anyone in the organization can join) and private (requires invitation) teams is explained.
• Users are shown how to add members (including guests with limited capabilities) and how to edit team details and generate a team join link.

1. Managing Teams and Setting Permissions:

• The “Manage team” settings are explored, covering member roles (owner, member, guest) and the ability to add owners for redundancy.
• Detailed guest and member permissions are reviewed, including settings for channel creation/deletion, private channel creation, app management, message editing/deletion, and the use of “@ mentions.”
• The option to generate a team code for easier internal joining (excluding guests) is demonstrated.

1. Utilizing Channels for Focused Collaboration:

• The concept of channels within a team is explained as a way to organize collaboration around specific topics or projects.
• The default “General” channel and the ability to create standard (accessible to all team members) and private (accessible to specific members) channels are demonstrated.
• Channel-specific settings like moderation and notifications are briefly touched upon.

1. Engaging in Channel-Based Conversations:

• The course covers starting new conversations, using formatting options (including marking messages as important), attaching files, and posting messages to multiple channels simultaneously.
• Options for managing existing posts, such as saving messages, turning off notifications, and sharing to Outlook (with web version prerequisite), are shown.

1. Integrating Office 365 Tools and Other Applications:

• The ability to add tabs to channels for seamless integration with other Microsoft 365 services (SharePoint, Planner, OneNote) and third-party apps is a key focus.
• Quote: “the whole goal is a One-Stop shop and so if we can integrate other services right here we can get our work done as opposed to going to SharePoint or going to OneDrive or going to OneNote or even going to Microsoft planner.”
• The presenter demonstrates how files shared in chat are stored in the channel’s SharePoint repository and how to add tabs for direct access to documents, lists, OneNote notebooks, and Planner tasks.

1. Scheduling and Managing Teams Meetings:

• The course outlines two primary ways to schedule meetings: directly from a channel and via the Calendar app.
• The scheduling assistant for checking attendee availability is highlighted as a valuable tool.
• Meeting options, accessible before and during a meeting, are reviewed, including settings for bypassing the lobby, announcing join/leave, presenter roles, microphone/camera defaults, automatic recording, and reactions.

1. Participating in Teams Meetings (In-Meeting Controls):

• In-meeting controls such as managing participants, chat, raising hands (with shortcut Ctrl+Shift+K), and accessing meeting options are demonstrated.
• Sharing content (screen, window, PowerPoint) with different presenter modes and utilizing Microsoft Whiteboard for collaborative annotation are shown.
• Meeting notes, transcription, recording, and post-meeting attendance reports are mentioned as important features.

1. Customizing Teams Settings:

• The user’s profile settings are explored, including options for changing the theme (default, dark, high contrast), chat density (comfy, compact), and read receipts.
• Device settings for audio and video, including making a test call and adjusting noise suppression levels, are reviewed.
• The option to change how files open (in Teams, desktop app, or browser) is mentioned.

1. Staying Updated with New Features:

• The course concludes by encouraging users to utilize the “Help” button within Teams to access “What’s new” information and stay informed about ongoing updates and feature releases.
• Examples of recent updates (pinning chat messages, chat density options, turning off video mirroring) are provided.

Most Important Ideas and Facts:

• Microsoft Teams aims to streamline communication and collaboration by integrating various tools into a single platform.
• Understanding the difference between public and private teams is crucial for controlling access.
• Granular permission settings allow for customized control over member and guest capabilities within a team.
• Channels provide focused workspaces within a team to organize discussions and resources.
• Integration with other Microsoft 365 services like SharePoint, Planner, and OneNote enhances productivity by providing direct access to relevant tools and information within Teams.
• Teams offers flexible meeting scheduling options and robust in-meeting controls for effective virtual collaboration.
• Users can personalize their Teams experience through various settings and should stay informed about new features and updates.

This briefing document provides a comprehensive overview of the Microsoft Teams deep dive course, highlighting its key takeaways and practical guidance for effective Teams utilization.

Frequently Asked Questions about Microsoft Teams

1. What is Microsoft Teams and what are its primary benefits? Microsoft Teams is a unified communication and collaboration platform that integrates various features such as chat, video conferencing, file sharing, and application integration into a single interface. Its primary benefits include increased efficiency by serving as a “one-stop shop” for team communication, reducing the need to switch between multiple applications for email, chat, calls, and file sharing. It streamlines collaboration, enhances communication within teams and organizations, and allows for better organization of work through dedicated channels and integrated Office 365 tools.

2. What are the key steps involved in setting up a team in Microsoft Teams? What’s the difference between a public and a private team? To set up a team, you typically click on the “Join or create a team” option, then “Create a team.” You can choose to create a team from scratch or use a template. You’ll need to decide on a team name, and optionally a description. The crucial decision is whether to make the team public or private.

• Public teams are open to anyone within the organization to join without requiring permission.
• Private teams require specific members to be invited; users need permission to join. This offers more control over who can access the team’s content and conversations.

3. How can Microsoft Office 365 tools like SharePoint, Planner, and OneNote be integrated into a Microsoft Teams environment? Microsoft Teams allows seamless integration of various Office 365 tools as tabs within team channels.

• SharePoint: Each team and channel in Teams is backed by a SharePoint site. You can add document libraries, lists, and pages as tabs within a channel, allowing team members to access and collaborate on files and information directly from Teams.
• Microsoft Planner: You can add Planner as a tab to manage tasks and projects within a team. This allows for assigning tasks, setting deadlines, and tracking progress without leaving the Teams interface.
• OneNote: You can integrate existing OneNote notebooks or create new ones as tabs in a channel. This provides a shared space for taking notes, brainstorming, and organizing information collaboratively.

4. What are the different options available when scheduling a meeting in Microsoft Teams? How can you manage meeting settings such as the lobby and presenter roles? You can schedule a Teams meeting directly from a channel or through the Calendar tab. When scheduling, you can set the date, time, add attendees (including entire channels), provide a title, and optionally add a location. The Scheduling Assistant helps find optimal meeting times based on attendees’ availability (within the organization). After scheduling, you can access meeting details and options, including:

• Lobby: You can configure who can bypass the meeting lobby (e.g., only yourself, people in your organization, everyone). This helps control who enters the meeting.
• Presenter Roles: You can specify who can present during the meeting. Options range from everyone to specific individuals. Setting this in advance can help manage the flow of the meeting.

5. How does collaboration in a channel-based workspace in Microsoft Teams differ from using an Outlook inbox for team communication? Collaboration in Teams channels is more organized and focused compared to using an Outlook inbox. In Teams:

• Conversations are threaded within specific channels dedicated to topics or projects, making it easier to follow discussions and find relevant information.
• Files shared within a channel are stored in a central SharePoint location accessible to all team members in that channel.
• Teams allows for real-time chat, audio/video calls, and integration of various collaborative tools within the same workspace, reducing the need to search through numerous emails.
• It promotes transparency and shared understanding among team members, as conversations and files are visible to everyone in the channel.

6. What are some useful interface features and navigation tips within Microsoft Teams, such as using the navigation pane, search/command bar, and keyboard shortcuts? The Teams interface includes:

• Navigation Pane (left side): Provides access to Activity, Chat, Teams, Calendar, Calls, Files, and pinned apps, allowing quick switching between different areas.
• Search/Command Bar (top): Can be used to search for messages, files, and people, as well as to execute commands by typing a forward slash (/).
• Keyboard Shortcuts: Teams offers a wide range of keyboard shortcuts for navigation, messaging, meetings, and more. Access the full list via the settings menu (under your profile) or by pressing Ctrl + Period. Shortcuts like Ctrl+1, Ctrl+2, Ctrl+3 for navigating to Activity, Chat, and Teams respectively, and shortcuts for zooming (Ctrl + =, Ctrl + -, Ctrl + 0) can significantly improve efficiency.

7. How can you manage a team effectively in Microsoft Teams, including adding/removing members, managing guest permissions, and adjusting member permissions? Team management can be done through the “More options” menu next to the team name, then “Manage team.”

• Members: You can add or remove members and designate owners (it’s recommended to have at least two). Guests from outside the organization can also be added but have limited capabilities.
• Guest Permissions: You can control what guests are allowed to do within the team, such as creating/updating or deleting channels.
• Member Permissions: A detailed list of permissions allows you to control members’ abilities, such as creating/updating/deleting channels, creating private channels, adding/uploading apps, and message settings (e.g., allowing message editing or deletion).

8. What are some key features and options available during a Microsoft Teams meeting, such as managing participants, sharing content, using the whiteboard, and accessing post-meeting information? During a Teams meeting, you have several options:

• Participants: View and manage attendees, mute/unmute, and remove participants if necessary.
• Chat: Engage in text-based communication with meeting attendees.
• Raise Hand: Indicate a desire to speak without interrupting.
• More actions: Access meeting options, start/stop recording and transcription, manage meeting notes, and configure viewing modes (e.g., Gallery view, Together mode).
• Share Content: Share your screen, specific windows, or presentations. Various presenter modes enhance the sharing experience.
• Microsoft Whiteboard: A collaborative digital canvas for real-time brainstorming and visual collaboration. Whiteboards can be exported as images.
• Post-meeting Information: After a meeting ends, a summary is often posted in the channel, including a link to the recording (if enabled), a transcript (if enabled), meeting notes, and an attendance report that can be downloaded.

Microsoft Teams: Unified Communication and Collaboration

Microsoft Teams is presented as a “One-Stop shop for communication and collaboration” designed to make team communication more efficient. It aims to address the challenges of using multiple platforms for different communication methods such as email, phone calls, video conferencing, chat, and file sharing.

Current Challenges Addressed by Microsoft Teams:

• Teams seeks to consolidate various communication strategies into a single application, reducing the need to switch between multiple platforms.
• The use of several different platforms for communication and file sharing can be inefficient and time-consuming.

Key Benefits and Features of Microsoft Teams:

• Centralized Communication: Teams allows users to send emails, conduct chats, start video conferences, make phone calls (if integrated), and access calendars all within the same application.
• Team and Channel-Based Workspace: Teams enables the creation of teams, which can be either public (anyone in the organization can join) or private (requiring permission). Within these teams, channels serve as dedicated workspaces for collaboration. The “General” channel is created by default and cannot be edited or deleted, but additional standard (accessible to all team members) and private (accessible to specific members) channels can be created.
• Integration of Office 365 Tools: Teams seamlessly integrates with other Microsoft 365 applications such as SharePoint, Microsoft Planner (now connected to Tasks), and OneNote. This integration allows users to collaborate on files, manage tasks, and share notes directly within Teams channels. Every team and channel created in Teams has a corresponding space in SharePoint for file storage.
• Meetings and Calling: Teams facilitates scheduling and conducting meetings with various options, including setting up meeting lobbies, choosing presenters, and other sought-after features. Meetings can be scheduled directly from a channel or through the calendar. Teams offers features like a scheduling assistant to check availability, meeting options to control lobby access and presenter roles, in-meeting chat, screen sharing, whiteboard collaboration, and recording with transcription.
• Collaboration in Channels: Channel-based workspaces are where the primary collaboration occurs, offering an alternative to managing communication solely through an Outlook inbox. Users can post messages with formatting options, attach files, and even post in multiple channels simultaneously. Messages can be saved for later access.
• Apps and Customization: Users can add and pin various apps to their navigation pane to further extend the functionality of Teams.
• Interface Navigation: The Teams interface includes a navigation pane on the left for accessing activity, chat, teams, calendar, calls, and files. A search bar also functions as a command bar, allowing users to execute commands with a forward slash. The profile area on the right allows for account and status changes, as well as access to settings and keyboard shortcuts. Numerous keyboard shortcuts are available for navigation and actions within Teams. The zoom level of the application can also be adjusted.

Target Audience: Microsoft Teams is designed for a wide range of users who work in a team environment, including content managers, information managers, project managers, supervisors, and business analysts.

In summary, Microsoft Teams provides a unified platform for communication, collaboration, and integration with Microsoft 365 services, aiming to enhance productivity and streamline workflows for individuals and teams.

Microsoft Teams: Team Creation and Management

Based on the sources, let’s delve into the creation and management of teams within Microsoft Teams.

Planning Team Creation

Before creating a team, it’s important to consider several factors:

• Team Name: What should the team be called?
• Team Goals: What are the objectives and purposes of this team?
• Team Members: Who should be part of this team?
• Desired Accomplishments: What do you want to achieve within this team?
• Permissions: What level of access and control should members have?
• Privacy: Should the team be public (anyone in the organization can join) or private (requiring permission)?

Microsoft Teams provides a dialogue during the creation process to guide you through these considerations.

Creating a Team

To create a team, navigate to the teams feed and click on “Join or create a team”. You have a few options:

• Create a team: Start a new team from scratch or use an existing template.
• Join a team with a code: If you have a team code, you can join directly.
• Join a public team: You can join any public team within your organization without needing permission.

When creating a team, you can choose to create it from scratch or use a template. Templates can provide pre-configured features for various purposes like project management or onboarding employees. You can also create a team based on an existing group or team.

You must then decide whether the team will be private or public.

• Private teams require specific invitations for people to join.
• Public teams are open for anyone within the organization to join.

After selecting the privacy setting, you need to provide a team name and optionally a description.

Once the team is created, you’ll be prompted to add members, including individuals within your organization or even guests from outside (who will have limited capabilities). You can also add distribution lists or security groups. This step can be skipped and done later. The new team will appear in your teams feed with a default “General” channel. This “General” channel cannot be edited or deleted.

Managing a Team

You can manage a team through the “More options” menu next to the team name. This menu provides options such as:

• Manage team: Access settings, member lists, channels, and apps.
• Add a channel: Create new channels within the team.
• Add a member: Invite new members to the team.
• Leave team: Remove yourself from the team.
• Edit team: Modify the team name, description, and privacy setting (from private to public).
• Get link to team: Generate a shareable link for others to join (though guests cannot join via link).
• Manage tags: Organize team members with tags.
• Delete the team: Remove the team entirely.

Editing Team Details

You can edit the team’s name and description, and change a private team to public (but not vice-versa) by selecting “Edit team” from the more options menu.

Sharing a Team Link

Generating a team link allows you to invite members by sharing the link via chat or email.

Managing Members

The “Manage team” option allows you to view and manage team members and guests.

• You can see the roles of members (Owner or Member) and guests (designated as “Guest”).
• While you cannot change the role of a guest, you can remove members and guests from the team.
• It’s recommended to have at least two owners for a team. You can assign the “Owner” role to members within your organization.

Team Settings

The “Settings” tab within “Manage team” offers various controls.

• Guest Permissions: You can define what guests are allowed to do, such as creating and updating or deleting channels (disabled by default).
• Member Permissions: This section provides a comprehensive list of actions that team members can perform, including creating and updating channels (enabled by default), creating private channels, deleting and restoring channels, adding and uploading apps, and managing messages. These permissions can be customized based on your team’s needs and organizational policies.
• @mentions: You can control who can use “@” mentions in channels, which send notifications to the top of users’ activity feeds.
• Team Code: You can generate a team code that members within your organization can use to join the team directly (guests cannot join with a team code).

Channels

Within a team, you can create channels for focused collaboration.

• The “General” channel is automatically created and cannot be edited or deleted.
• You can add standard channels, which are accessible to everyone on the team.
• You can also add private channels, which are accessible only to specific members of the team that you invite. Private channels display a lock icon.
• When creating a channel, you can choose to automatically show it in everyone’s channel list (for standard channels).
• Each channel has its own “More options” menu with options to manage the channel, edit it (except for the “General” channel), delete it, manage notifications, and get a link to the channel.
• Channel moderation settings allow you to control who can post and whether posts need approval.
• Channel notification settings let users customize how they are notified of activity within the channel.

In summary, Microsoft Teams offers robust features for creating and managing teams, allowing for customization of privacy, membership, and permissions to suit different collaboration needs. Channels further organize teamwork within a team structure.

Microsoft Teams: Channel-Based Collaboration

Let’s discuss channel-based collaboration in Microsoft Teams. As highlighted in the sources, Teams aims to move away from relying solely on an Outlook inbox for team communication by providing channel-based workspaces.

The Core Idea:

• Channels are the primary spaces for collaboration within a team. When a channel is created, this is where all the collaborative work takes place.
• This approach offers a more organized and focused way to manage discussions and shared resources compared to the often cluttered nature of email threads.

Types of Channels:

• Standard Channels: These are accessible to everyone who is a member of the team. They are suitable for discussions and collaboration that are relevant to the entire team. The default “General” channel serves as a starting point but cannot be edited or deleted. You can create additional standard channels for specific topics or projects.
• Private Channels: These channels are designed for focused collaboration with a specific group of people within the team. Only the members who are explicitly added to a private channel can see its content and participate in discussions. Private channels are indicated by a lock icon.

How Collaboration Happens in a Channel:

• Conversations (Posts): You can start new conversations or reply to existing ones within a channel.
• Messages can be formatted for clarity and emphasis, including marking them as important.
• Files can be attached directly to posts, making it easy to share documents with the channel members.
• There’s an option to post a message in multiple channels simultaneously if the information is relevant to more than one workspace. However, it’s advised to use this feature judiciously to avoid overwhelming team members.
• You can use @mentions to bring specific individuals or the entire channel’s attention to a post.
• Messages can be saved for later reference.
• Files: Each channel has a dedicated “Files” tab where all the files shared within that channel are stored. This creates a central repository for channel-specific documents, making it easier to find and collaborate on them. You can open and even collaborate on these files directly within Teams. You can also create new folders and upload various file types within the “Files” tab.
• Tabs (Integration of Services): Channels allow for the integration of various Microsoft 365 services and other apps as tabs at the top of the channel. This is a key aspect of the “One-Stop shop” concept.
• You can integrate tools like SharePoint document libraries and pages, OneNote notebooks, and Microsoft Planner (now linked to Tasks) directly into a channel.
• This integration allows team members to work with these tools without having to leave the Teams environment. For instance, you can view and interact with a SharePoint document library or edit a OneNote notebook directly within the channel tab.

Channel Management and Settings:

• Each channel (except the “General” channel) has a “More options” menu allowing for actions like editing the channel name and description, deleting the channel, managing channel notifications, and getting a link to the channel.
• Channel moderation settings can be used to control who can start new posts and whether posts require approval.
• Channel notification settings allow users to customize how they are alerted to activity within a specific channel. You can choose to be notified of all activity, only direct replies and mentions, or turn off notifications.

Benefits of Channel-Based Collaboration:

• Organization: Channels help to organize discussions and resources around specific topics, projects, or workstreams, making it easier to follow relevant conversations and find information.
• Focus: By concentrating communication within the relevant channel, it reduces the noise and information overload that can occur in a general inbox.
• Transparency (in Standard Channels): Standard channels make discussions and shared files visible to all team members, fostering transparency and shared understanding.
• Targeted Communication (in Private Channels): Private channels allow for focused and confidential discussions with a subset of the team when needed.
• Context: Keeping discussions, files, and related tools together in a channel provides better context for the work being done.

In essence, channel-based collaboration in Microsoft Teams provides a structured and integrated environment for teams to communicate, share information, and work together efficiently on specific tasks and projects, offering a significant alternative and often more effective approach compared to traditional email-centric communication.

Microsoft Teams Meeting Scheduling and Options

Let’s discuss meeting scheduling and options within Microsoft Teams, drawing on the information in the sources.

Scheduling a Meeting

There are a couple of ways to schedule a meeting in Microsoft Teams:

• From a Channel: While in a specific channel, you can click on the “Meet” icon in the top right corner and choose “Schedule a meeting” from the dropdown menu.
• When scheduled this way, the channel is automatically included in the meeting invitation, and everyone who is a member of that channel will receive the invitation.
• You’ll need to fill in the basic meeting details such as the title, start and end times, and you can add an optional location.
• From the Calendar: Navigate to the “Calendar” tab on the left navigation pane and click “New meeting“.
• Here, you can add required attendees and, importantly, you can add an entire channel to the meeting by typing the channel name in the “Add channel” section. Note that private channels may not appear in this list for scheduling directly. If you encounter issues with private channels, the source suggests consulting your IT department, potentially using individual emails or distribution lists as a workaround.

Scheduling Options

When scheduling a meeting, you have several options:

• Title: Give your meeting a clear and concise title.
• Attendees: Add required and optional attendees by name or email address. As mentioned, you can also add an entire channel.
• Date and Time: Set the start and end dates and times for your meeting.
• Location: You can add a physical location if needed.
• Scheduling Assistant: This feature allows you to see the availability of attendees within your organization (guest calendars are not visible) and suggests the best meeting times based on everyone’s schedules. It can be accessed at the top of the scheduling dialog.
• Response Options: You can configure options such as allowing forwarding of the invitation and requesting responses.
• Registration: You can set up registration options, such as none, for people in your organization, or for everyone.

Meeting Details and Post-Scheduling Options

Once a meeting is scheduled, a post entry will be created in the channel it was associated with, providing basic details about the meeting. By clicking on the “More options” (three dots) next to this post and selecting “View meeting details,” or by going back to your calendar and clicking on the meeting, you can access further options:

• Chat: A dedicated chat dialog is created for the scheduled meeting, allowing participants to communicate before, during, and after the meeting.
• Attendance: You can view the attendance of the meeting. After the meeting concludes, you can download an attendance report.
• Breakout Rooms: You can set up and manage breakout rooms ahead of time, assigning participants to smaller groups for focused discussions.
• Meeting Options: This is a crucial section where you can configure various settings for your meeting.

Meeting Options

Meeting options can be accessed by clicking on “Meeting options” within the meeting details. This will open a web browser page with the following settings:

• Who can bypass the lobby? This setting controls who can directly join the meeting and who needs to wait in the lobby until admitted. Options include: Everyone, People in my organization, Trusted organizations and guests, People in my organization and guests, People in my organization, or Only me.
• Always let callers bypass the lobby: You can choose whether or not phone participants can bypass the lobby.
• Announce when callers join or leave: You can enable or disable notifications when participants join or leave the meeting.
• Who can present? You can specify who has presenter rights during the meeting. Options include Everyone, People in my organization, Specific people, or Only me. You can also assign presenters during the meeting itself.
• Allow mic for attendees? You can enable or disable microphones for attendees.
• Allow camera for attendees? You can enable or disable cameras for attendees.
• Record automatically: You can choose to start recording the meeting automatically when it begins.
• Allow reactions: You can enable or disable reactions (like emojis) during the meeting.
• Provide CART captions: You can enable Computer-Aided Real-Time Translation (CART) captions if available.

Instant Meetings and In-Meeting Options

You can also start an instant meeting by clicking the “Meet” icon and selecting “Meet now“. This immediately opens a meeting for others to join.

During a meeting, you have several controls available:

• Show participants: View and manage the list of attendees.
• Show conversation: Open the meeting chat.
• Raise hand: Virtually raise your hand to indicate you want to speak. The shortcut for this is Ctrl+Shift+K.
• More actions (three dots): This menu provides access to:
• Meeting options: You can adjust the same meeting options discussed earlier, even during an ongoing meeting.
• Meeting notes: Take and share notes during the meeting.
• Start/stop recording: Begin or end the meeting recording.
• Turn on live captions: Enable real-time transcription.
• View modes: Change how participants are displayed (e.g., Gallery, Large Gallery, Together mode).
• Start transcription: Manually start the transcription service.
• Share content: Share your screen, specific windows, or a Microsoft Whiteboard for collaborative drawing and annotation.
• Presenter modes allow you to customize how your video feed is displayed alongside the shared content.
• You can give control of your shared content to another participant.
• End meeting: You can choose to leave the meeting or end the meeting for everyone.

By utilizing these scheduling features and meeting options, you can effectively plan and manage online meetings within Microsoft Teams to suit various collaboration needs and ensure a productive meeting experience.

Microsoft Teams: Interface, Navigation, and Settings

Let’s discuss the Microsoft Teams Interface and Settings based on the information provided in the sources.

Overview of the Interface

The Microsoft Teams interface is designed for efficient navigation and access to various features. Key elements include:

• Left Navigation Pane: Located on the left side of the application, this pane provides access to the main sections of Teams:
• Activity: Displays a feed of your notifications and recent activity.
• Chat: Allows you to engage in direct and group chats with individuals and teams.
• Teams: Shows a list of the teams you are a member of and their respective channels, serving as the central hub for collaboration.
• Calendar: Integrates with your Outlook calendar, allowing you to schedule and join meetings.
• Calls: Provides functionality for making and receiving calls within Teams.
• Files: Gives you access to your personal files, files shared in channels, and your OneDrive.
• Apps: Displays any other applications you have pinned or connected to Teams. You can add more apps by clicking on the menu and exploring the available options. You can even pin apps to the navigation pane for quick access by right-clicking on an app and selecting “Pin”.
• Search Bar/Command Bar: Situated at the top of the Teams window, this bar serves a dual purpose:
• You can use it to search for messages, files, and people within Teams.
• By typing a forward slash (/), you can access a list of powerful commands to quickly perform actions within Teams.
• Profile Area: Found in the top right corner, this area allows you to manage your account, set your status, and access the settings menu. The menu also provides a link to view the complete mapping of keyboard shortcuts.

Navigation and Efficiency

Microsoft Teams offers several ways to navigate the interface efficiently:

• Keyboard Shortcuts: Teams has a comprehensive set of keyboard shortcuts for various actions, including navigation, messaging, and meetings. You can access the full list under the Settings menu. Some examples include:
• Ctrl + 1: Opens the Activity feed.
• Ctrl + 2: Opens the Chat feed.
• Ctrl + 3: Opens the Teams feed.
• Ctrl + . (period): Opens the keyboard shortcuts list.
• Ctrl + – (minus): Zooms out.
• Ctrl + = (equals): Zooms in.
• Ctrl + 0 (zero): Resets the zoom level.
• Ctrl + Shift + K: Raises or lowers your hand in a meeting.
• Ctrl + Shift + E: Opens the share content menu during a meeting.
• Zoom Control: Under the Settings menu, you can adjust the zoom level of the entire Teams application to make text and elements more or less prominent. The keyboard shortcuts mentioned above also control zooming.

Settings Menu Options

The Settings menu, accessible from your profile area, allows you to customize various aspects of your Teams experience:

• General:Theme: You can change the visual theme of Teams to Default, Dark, or High Contrast.
• Chat Density: You can adjust the spacing of chat messages between “Comfy” (more spacing) and “Compact” (less spacing) views.
• Read Receipts: You can control whether or not read receipts are sent to others when you view their messages. This setting also affects whether you see read receipts for messages you send, provided the recipient also has read receipts turned on.
• Devices: Here, you can configure your audio and video devices (speakers, microphone, camera) for calls and meetings. It’s recommended to use the “Make a test call” feature to ensure your devices are working correctly. You can also adjust noise suppression levels (Auto, Off, Low, High), which filters out background noise during calls and meetings (note that high suppression has certain limitations and may not be available to all users).
• Files: You can set your preference for how files (Excel, Word, PowerPoint) open: in Teams, in your desktop app, or in your browser.

Other Notable Interface Features and Settings

• Accessing SharePoint from a Channel: Within any channel (except the “General” channel), you can click on the “More options” (three dots) menu next to the channel name and select “Open in SharePoint“. This will take you to the SharePoint site that is automatically created for each team and channel, allowing you to view the underlying file storage and structure.
• Letting Phone Callers Bypass the Lobby (Channel Setting): When managing a team, under the settings tab, there might be an option to allow people calling in via phone to bypass the meeting lobby, provided this feature is enabled by your administrator.
• Help Menu and “What’s New”: In the bottom left corner, the “Help” button provides access to resources, including “What’s new,” which highlights recent updates and features added to Microsoft Teams. This is a good way to stay informed about the latest improvements.

By understanding and utilizing the various elements of the Microsoft Teams interface and its settings, users can personalize their experience, navigate efficiently, and optimize their collaboration within the platform.

The Original Text

hello and welcome to our Microsoft teams deep dive course my name is Mo Jones and I’m glad to guide you through this course of Microsoft teams today we’ll take a look at exactly what Microsoft teams is and we’ll take a look at some of the features that will benefit you your team and even your organization as well this is interactive so be ready to pause the video and practice and if you’re enjoying these videos please like And subscribe if you’re looking to earn certificates and watch videos without ads sign up for learn it anytime which is our dedicated online training subscription service check the link in the description for more information if you have any questions you want answered by one of our instructors please join our off-site community the link is in the description as well as always if this course has exercise files you’ll find them in the video description below welcome back well let’s go ahead and jump in let’s take a look at our learning outcomes for today notice that we do have three Primary Learning outcomes now keep in mind that we do have several topics that we’ll be covering today and they will fall under one of these three learning outcomes as well we’re going to set up a team and we’ll take a look at the difference between a public and a private team and once that team is created we’ll see how we can integrate Office 365 tools such as SharePoint Microsoft planner and OneNote as well after we create our team we’ll go ahead and schedule a team’s meeting and we’ll take a look at various options such as setting up the lobby who can enter and choosing a presenter and some other sought after features as well and then we’ll talk about just being able to collaborate in a channel based workspace as opposed to an Outlook inbox and this is where all the work gets done when a channel is created this is where all the collaboration takes place so who should attend this is for Content managers information managers project managers supervisors business analysts and anyone who works in a team environment so let’s go ahead and get started welcome back well before we start talking about what Microsoft teams is what the purpose is and how we can benefit you let’s take a look at the current challenges that we face when we’re communicating with our team now we communicate in various ways we can communicate using email we can pick up the phone and contact our team member or someone within our organization we can use various apps to conduct a video call we can use various apps to conduct a chat as well and maybe we have a cloud-based service that we can use to access our files and be able to share and collaborate our files as well so this is okay we can get work done but as we can see the challenge is that we’re using several different platforms here maybe we’re using one platform for email and video call but then we’re using another platform for phone we’re using another platform to conduct a chat and maybe we’re using several platforms for our cloud-based file Services there as well and so there has to be a way that we can just use one app to accomplish all of these communication strategies here so that we can save time and work more efficiently here as well and that’s where Microsoft teams comes in think of teams as a One-Stop shop for communication and collaboration it’s very common that we see a lot of people that are using Microsoft teams a lot more and using Outlook less because imagine being able to use one app to send a quick email and within that same thread you can conduct a quick chat with your team or an individual you can start a quick video conference based on that team that you created you can drop in different files from your cloud-based service right into that team where you can open it you can edit it and you can have collaboration on that as well no need to pick up a phone you can go ahead and use the phone service that’s integrated into Microsoft teams and you can make a quick phone call you can also access your calendar and schedule meetings and manage your meetings as well and so this is what Microsoft teams is for it’s a One-Stop shop for communication and collaboration and it’s going to make your communication a lot more efficient so with that understanding let’s go ahead and open up Microsoft teams we’ll take a look at the the basic interface and we’ll go ahead and get started okay welcome back I did launch my Microsoft teams application while we’re here let’s have a brief overview of the interface so if we take a look on the left we see our navigation pane here where we can view our activity feed our chat feed our teams feed calendar calls files and any other apps that you may have pinned here or connected foreign we also have our search bar which doubles as a command bar we can drop in some powerful commands by typing in the forward slash and finally over here on the right we have our profile area or we can make some changes to our account or via our account status and we also have a menu right here that allows us to apply some Universal changes to our Microsoft teams application I’m going to go ahead and click on this menu and for those of us who like to navigate applications via shortcuts well we do have the complete mapping of the keyboard shortcuts right here under the settings menu we can show all these keyboard shortcuts and as you can see it’s pretty exhaustive here so we have some general shortcuts that we can use we have some navigation shortcuts we have shortcuts that relates to messaging and if I were to scroll down I can see that we also have some that are applicable to meetings and so for example when you’re in a meeting to raise or lower your hand you can press Ctrl shift and K that will raise or lower your hand I’m currently on my activity tab here and what I want to do I’m going to go ahead and type some numbers here just to keep it simple I’ll just type three so one two and three and what you’ll notice is that our activity feed that’s at the top here that’s linked to this number one so if I press Ctrl 1 that will send me to my activity feed my chat feed is in position two if I press Ctrl 2 that will open up my chat feed and for my teams if I press Ctrl plus 3 that’s going to go ahead and open up my team’s feed there as well and so we can make use of these shortcuts so that we can quickly navigate this interface so as you can see in pressing Ctrl 2 that brings me to my chat feed and if I were to go ahead and press Ctrl 3 that will go ahead and bring me to my team’s feed I’ll go ahead and do that so here’s my team’s feed and I want to point out as well if we were to bring this back up here to keyboard shortcuts there’s actually a shortcut to actually bring up these shortcuts and right here to show the keyboard shortcuts we can just press control plus the period that will bring up all of those shortcuts for us so really nice way to just be able to navigate this interface here as well another useful feature under the settings menu here is actually adjusting the zoom control and so if I just increase the zoom notice how it’s zooming all of the all of the things that are visible on my screen at the moment for my app so I can go ahead and zoom in further right now I’m at 145 percent so this is very useful can make it you know maybe some of the text is too small or maybe some of the text is too large in that case you can zoom out even further like so okay so right now I’m at 85 percent I think 100 works pretty well for me so I’ll go ahead and use that they’re also keyboard shortcuts for zooming and so here’s the zooming so to zoom out control plus the minus sign zoom in control plus equal and to reset the zoom level Control Plus 0 and that will take care of that for you as well and so this just kind of helps you to move around and have the visual appeal that you’re looking for that’s comfortable for you another thing that we can do is we can go ahead and add some apps depending on the way that your organization is set up as you can see I have a Viva insights app here but we do have access to other apps by clicking on the menu that’s right here I’ll go ahead and click on there and it brings up some apps for you you can either search for an app that you’re looking for or you can scroll through the the menu of the existing apps that are in focus if you want access to more apps you can actually go ahead and click on more apps here and this brings up a really big community of apps here and as you can see Microsoft is growing very big here okay so what I want to do at this point I want to go ahead maybe I’ll maybe I want to go ahead and grab this Wiki app here I want to add that to my navigation pane so this is called pinning so what I’ll do is I’ll go ahead and right click on it on here and I’m going to go ahead and pin that app here and so now here is my Wiki if I click on air it’s just waiting for me to enter some information and there you go so that’s how we can search for apps and pin them as well so go ahead and pause this video go ahead and practice using the shortcut keys to move around and the different areas of your teams interface here go ahead and add an app and pin that app to your navigation Pane and come right back welcome back now let’s talk about planning and creating a team so currently I’m on my team’s feed here and on the bottom what I want to do is go ahead and click on join or create a team now when we’re planning to create a team there’s a few things that we want to take into consideration such as what should the name of the team be what are the goals for this team who should be a part of this team and what do we want to accomplish within this team and maybe even what are some of the permissions as well and finally maybe we want to ask should this be a private team or should we make it available to the public as well what we’ll find is that Microsoft has created a dialogue under the create a team so that we’re kind of asked these questions along the way and so it gives us the opportunity to kind of create our team while planning it at the same time I’ll go ahead and click on join or create a team and here you see I can go ahead and create a team I want to point out you can also join a team with a code and we can actually join one of these public teams here that are within our organization so because these have the public designation we’re able to join them because we’re a part of this organization here I want to go ahead and click on create a team and when you’re planning one of the things you want to ask yourself is well do you want to create a team from scratch or do you want to kind of use an existing template some really nice templates out here that can help you to accomplish your goal one of the things that we can do is create a team from a group from an existing group or an existing team so maybe you see a team that’s working well and you want to go ahead and create it from that that’s perfectly fine here we have our templates here is a project management template that we can use and we just need to go ahead and add our members and make some changes there as well but a lot of the features will be already there for us onboarding employees is becoming very popular organizing your help desk and if we just kind of scroll down go all the way down to managing volunteers quality and safety as well so maybe none of these are doing it for you we can go ahead and we can start from scratch with some help from Microsoft so at this point we have to make a decision here do we want our team to be a private team or a public team if our team is private people will need permission to join so we would need to specifically send them an invitation so that they can actually join the team if it’s public then anyone inside of our organization can join as we can see here we have some public teams here and I can join them because they have the public designation and I’m a part of the organization so I can go ahead and join one of these teams here without asking for permission but what I want to do I want to go ahead and create a private team because I just want a few people to be a part of this team here we have some very specific tasks that we want to accomplish and so I just need to go ahead and give this team a name I’ll just call this planning and if we want to we can go ahead and provide a description I’ll go ahead and do that okay so planning and will be for learning courses go ahead and create that it takes a few seconds here it says nice work and at this point what I need to do is I need to go ahead and add the add my my guests here or my members and notice we can start typing a distribution list or a security group or we can add people from outside our organization as well so depending on how your it department has your network set up we can enter a distribution list or a security group individual emails we can also go ahead and invite people outside of the organization they will have the guest designation though which means that they will have limited capabilities and rights when they’re added to the group so I’ll go ahead and I’ll just enter some fictitious emails here and what you’ll see is that it analyzes the email it recognizes that it’s not a part of my organization and so it assigns the guest designation and a little later on we can go in and take a look at some of the guest designation here as well I’ll go ahead and add another one so I’ll go ahead and click on ADD we can also skip this step and come back to it later but let’s see here let’s go ahead and add this one as well and once that’s done I can just go ahead and click on close and welcome to the team and again as you will notice we’re getting some help along the way here at this point we can go ahead and add more people if we want to we can go ahead and create more channels and we can open the FAQ we’ve already added some people here the channels what this is referring to is if you take a look over here on the left side here is that team that I just created it comes with a channel called General I noticed this this General tab we cannot edit it it’s by default it will say General and what we can do we can go ahead and create another channel that will appear right underneath general and this is where all the creative work will be taking place all the collaboration here as well and so what I want to do at this point is I want to go ahead and click on the menu for more options for planning I’ll take a look at this menu here and go ahead and manage the team from here I can add a channel add a member I can leave the team if I want to go ahead and make some edits to the team I can get a link to the team here as well where I can manage the tags and I can go ahead and delete the team so the next thing that we want to do is we want to go ahead and talk about just editing the team and taking a look at the management features but before we do that what I want you to do go ahead and create a team assign it the either the public or private designation add a few people and come right back now that we’ve created our team we can go ahead and take a look at the more options menu here for our newly created team maybe we want to go ahead and make some simple edits such as maybe changing the name of the team updating the description and maybe even changing it from private to public I’ll go ahead and click on more options here and I’ll go down to where it says edit team notice from here I can change the team name I can update the description of the team and maybe I changed my mind maybe instead of having it private I want to make it public so that anyone inside of my organization can join so I’ll just make some simple edits here I’ll change this to planning team and for my description I’ll just say learning courses Force I’ll leave it at private for the moment I’ll go ahead and click done it’s going to save my changes and once I have this updated the next reasonable thing to do is to get a link here so I’ll go ahead and click on more options and towards the bottom I’ll click on where it says get link to this team so from here we get a link I can go ahead and copy this link here and so now I can either start a new chat by entering a recipient’s name in the in the search bar here or I can just open up a new chat if I want to I can drop in a tag maybe I’ve created a tag for people either way I can post that link in the chat so that my members to be will have the opportunity to click on that link to join this team I can also send an email and they’ll be able to receive an invitation for this as well so go ahead and pause the video and go ahead and make some simple edits to this team that you just created and make a decision whether you want it to be public or whether you want it to be private and go ahead and share that link out just make sure that someone can join your team and come right back welcome back well now that we’ve shared our team we’ve made some simple edits it’s a good idea to go ahead and click on the more options here and let’s go ahead and manage our team and it’s a good idea to take a look at the current members here and also take a look at the settings that we can apply to this team so notice currently I’m on the members tab here and I can take a look at all of my members and guests notice I do have four guests here and they do have the guest designation in terms of a role notice I cannot change this row I can simply remove the person but I cannot change their role so I am the current owner and so if I were to click on my drop down here so I can toggle between owner or member it’s a good idea to have at least two owners for a 418 so at this point what you could do what you should do is go ahead and click on add a member and then once they’re populated in as long as they’re within your organization they’ll show up as a member you can go ahead and apply the owner designation here as well so this way if something happens you have a backup another person that can help you to actually manage the team here as well I’ll jump over to where it says settings here and what’s really nice is that there’s a lot of different layers of security here that you can apply to your team setting let’s talk about Guest permissions first so if I click on my guest permissions notice by default guests are not allowed to create and update channels and they cannot delete channels well in this demo I want to go ahead and allow them to do that so I’ll go ahead and accept this designation here and for so if you’re dealing with guests and you want them to have a little more control at least have them be able to create and update channels and let’s take a look at some of the member permissions I’ll collapse the guest permissions here and we have a much longer list here for the member permissions and these are decisions that you need to make talk with your team maybe you’re your co-owner and figure out what it is that you want your members to be able to do but we do have a lot of options in here such as creating and updating channels so by default they can create and update channels maybe you do not want them to do that you simply just want them to be able to navigate and get work done in the channels they can create private channels here as well we’ll talk about private channels in just a little bit here they can delete and restore channels add apps upload custom apps and these are the kind of things that we really just need to be mindful of and again it really depends on what you want to allow you can collaborate with your it Department maybe your it department has some already has some protocols you know set up here as well and they can create update and remove tags connectors okay and give members the option to delete their messages and finally allow message editing here as well so again a lot of different options here a lot of different decisions that you need to make as well another option here is the ad mentions okay so you can choose who can use the app mentions in the channels here now remember and that mention will go straight to the top of your activity feed and so if this is misused it can be very very unproductive so you want to kind of make it make a choice here in terms of what you want your guests and your members to be able to do as well while we’re in here it’s good to note that we can also generate a team code we can go ahead and generate a team code so that people can join directly now just keep a note that guests won’t be able to join with a team code so only members within your organization will be able to join with the team code so go ahead and pause the video take a look at some of the member permissions take a look at the guest permissions and go ahead and generate a team code and we’ll do that now actually go ahead and generate a team code and here’s my temporary code that I can use at this point I can go ahead and copy this code and again I can go ahead and send this out to my members to be so go ahead and generate a code take a look at some of the permissions welcome back well hopefully you’re able to dive into those permissions and you were able to generate a code for your team here as well now let’s go ahead and talk about channels using team channels so here’s my planning team and if you notice I have two tiers here so here’s my team and then I have this General tab this kind of default tab that we inherit when we create a team if I click on this more options for the general channel here notice I have a pretty short list here notice that I cannot edit this General Channel I cannot delete it okay and so it’s a good practice to go ahead and create another Channel so that you can have some collaboration taking place here now we can add several channels in this case we’ll go ahead and add to one private Channel and one standard Channel so I click on the more options here onto my team I’ll go ahead and click on add a channel and here’s my dialog box here and so I just need to go ahead and type the name I can type a description if I want to and then we have two choices to make whether we want to have a standard or a private Channel and then if we want to automatically show this Channel and everyone’s channel list so I’ll go ahead and give this a name this channel will be in charge of scheduling so I’ll type scheduling there yep it’s already taken okay scheduling two and so here I have two options I can make it standard so that everyone that is on this current team for example this planning team will have access to this Channel or I can click on private where only specific members of this team will have access to this channel I’ll go ahead and I’ll create the standard one first here and then I want it to automatically show in everyone’s channel list we are receiving some help along the way some guides here so the standard accessible to everyone on the team and the private Channel accessible only to a specific group of people within the team go ahead and click add and as you can see my scheduling 2 channel has been created if I click on the more options here notice that I have more options here so I can I can edit the channel if I want to I can delete the channel I have management capabilities within this channel here so I’ll go ahead and click on there and so I have some basic permissions here that I can use okay so Channel moderation do I want to kind of you know make sure that I approve everything before something gets posted I can turn that on if I want to I can designate who can start a new post such as everyone or everyone except guests so again we have several layers of security here or permissions that we can use if I go back to my more options here the channel notifications so here I have a few options you can use you know all activity which are posts replies and mentions they all come into your feed or we can turn them off or we only receive notifications for direct replies or personal mentions I currently have a custom setup here just based on my general settings here as well so at this point I want to go ahead and create another Channel and this one will be private and we’ll kind of take a look at some of the differences along the way here so I’ll go ahead and add another Channel and maybe I’ll call this scheduling three and I’ll just put the this is a private we’ll go ahead and designate that this is private and notice there’s no option here to send it to everyone’s feed because this is a private channel here we’ll go ahead and create that and from here I can go ahead and start adding my members so who do I want to be a part of this channel foreign so I was able to add two guests there and now notice here is my scheduling three and I see a small icon here looks like a lock and that tells me that this is actually private so if I click on more options here at the same options here that I do for my scheduling too but let’s take a look at the let’s go ahead and manage this Channel and let’s see what we can do here okay so we do have the same here right we do have some guess options here we can take a look at my members and I can go ahead and take a look at the settings so I can go ahead and take a look at the member permissions we have a few options here for the member permissions view up well just one option here for mentions here as well so go ahead and create those two channels create a standard Channel create a private Channel just keep in mind that for the private Channel you would need to actually add the members that you want to be able to be a part of that channel here as well and come right back and we’ll move on welcome back well hopefully you were able to create those two channels there I’m currently on the scheduling 2 Channel that I created here and now let’s start the conversation that’s what it’s saying here let’s get conversation started so I’m going to go ahead and start posting here so I’ll go ahead and click on new conversation and so notice this is our condensed chat menu here we can click on the format icon here so we can get some more advanced features here for our message so I’ll go ahead and open that up here and we do have a few options here all right so now we have some more complex options but I want to point out we do have this option here to kind of set the message format here so if I go ahead and click on this small icon I can go ahead and make this an important message notice how it kind of adds some of the framework here for me it’s marking it as important I can go ahead and add a subject if I want to I can go ahead and start typing my message here as well so in this case maybe I just want to talk about some rules here or maybe some guidelines so the subject will be guidelines and I’ll just say please [Music] read the document so I want to do is I want to go ahead and actually attach a file so I’ll go ahead and click on my attachment icon here now sometimes you will see this message it just says we’re setting up your files and um getting things ready for you once it’s ready I have an option here I can browse a few teams and channels for a file I can go right to my OneDrive or I can upload from my computer in this case I’ll go ahead and upload from my computer I’ll go my desktop here and I just have this little document here for team rules I’ll go ahead and insert that right in there so that’s in there and another thing that I can do what if I wanted to post this in multiple channels there is an option here now that I have enabled my formatting options here I can go ahead and post in multiple channels so if I click here notice it’s currently for scheduling two but I’m a part of several channels here if I click on where it says select channels I can go ahead and drop this in here so maybe Under The General planning and for scheduling too so this is a way that you can post across several channels here of course we want to be careful with this we want to make sure that we’re not overwhelming everyone here just make sure that it’s relevant so I’ll go ahead and update that and so here are my three channels that I am posting to so at this point I’m good to go I’ll go ahead and click on send and as you can see here is my message that shows up right here at the top of my feed for my scheduling 2. let’s head over to team Mojo here go to planning there it is it also shows up here as well now that I have this message here I’ll go back to my scheduling too and we also have more options right here for our actual post so notice here I can add one of these emojis here but if I click on the more options here as have some more options here so I can save this message so maybe this message is very important I want to go ahead and save that so I’ll click on Save and so now I did save that message so notice now I can unsave this message and to view my saved messages I can click on my avatar here and select saved or I can type in the saved command here in my search bar and that would show me all of my saved messages here as well so it’s a two-step process go ahead and save that message and then use either one of those two methods by clicking on your avatar and showing all of your saved messages or typing the saved in the search bar with the forward slash here another thing another thing that we can do is we can turn off notifications for this message maybe it’s going to be a very long thread so we can turn off the notifications there as well we can also share this to Outlook now we can share this to Outlook the only caveat is that your outlook for web needs to be enabled if it’s not enabled this will not work and this is according to Microsoft so maybe I want to go ahead and share the style look I’ll go ahead and click on there and it’ll take a little while it’s going to open up a kind of like a web you know a short web interface here or Outlook just a basic email box here I can add my recipients I can add attachments to here if I want to and I can further modify this message I’m going to go ahead and click on the X I’m not going to go ahead and send that so those are the options that you have when creating posts just remember to get those additional features just go ahead and click on the formatting options so you can get more options to do that as well so go ahead and start the conversation and your Channel and go ahead and mark the message as important go ahead and spread your message across several channels go ahead and save that post and go ahead and reveal all of your saved posts as well and we are done come right back now that we’ve created our first post let’s go ahead and take a look at the next section here of our Channel and we notice a few tabs here at the top of our page we’re currently on the posts tab and here we can see all of our posts that we have created here’s our first post with our attachment we can also take a look at files we can also take a look at a Wiki now the wiki will actually allow us to create our own Wiki so we do have our team rules here but another option instead of sending out a document we can just kind of create our own Wiki with various sections and drop in some guidelines there as well and then we’ll spend some time taking a look at the ad feature here so we can add this allows us to integrate various Services right here into our teams and again the whole goal is a One-Stop shop and so if we can integrate other services right here we can get our work done as opposed to going to SharePoint or going to OneDrive or going to OneNote or even going to Microsoft planner so we’ll take a look at how we can integrate those Services right here but first let’s go ahead and take a look at files so notice here’s that file that we posted in the chat it’s showing up in our repository here team rules and we can go ahead and open this up it will open up right inside of this window for us so we can go ahead and collaborate on it and we can make some changes to it here as well so a few things that we can do here’s just our file management we can go ahead and create a new folder we can drop in various Microsoft applications in here as well and so again this is kind of like your OneDrive or your SharePoint space you can create a structure here you can add your folders and you can drop in various types of files and applications as well I’m going to go ahead and click on my plus sign here to go ahead and add a tab and as you can see there are lots of tabs here that we can add I have some recent tabs here that I was looking at if we kind of scroll down we can see just a lot of different apps here that we can add we can also click on manage apps so we can further manage our apps here but what I want to do I can actually search let’s see if I search for task here so if we integrate this task this this will connect us to our Microsoft planner and then we have OneNote so here’s one note we can integrate one note right here and so we can collaborate we can either use an existing notebook or we can start from scratch and then we can talk about SharePoint and we have different SharePoint options here and what Microsoft is telling us is that when we add one of these SharePoint sites to our team’s Channel we can do all the same things that we would do on the site outside of the team’s Channel okay and so this kind of makes it more efficient for us instead of going to our SharePoint and this is for those of us who have a lot of content on SharePoint instead of going to that site as long as we are either the owner or we have permissions to that site we can integrate it right here and it will you know be just like navigating that site here as well so I’ll go ahead and click on SharePoint we’ll take a look at the options here now keep in mind the nature of SharePoint so teams is directly connected to SharePoint every time you create a team or a channel on the back end SharePoint is creating a space to host that team and or that channel and so everything that we’re doing now and this team is sending the data right to our SharePoint and so it is connected and so we can take advantage of that fact we can go ahead and Implement a few Services here so we do have a few options here I’m just going to go back here and take a look at those SharePoint see here I’ll go back to SharePoint so we do have our SharePoint here so these are basically our lists so if you have list and SharePoint we can integrate those we have the document library that we can use and we also have a SharePoint pages that we can integrate so it’s really your choice I’ll go ahead and click on SharePoint here and SharePoint Pages they basically allow you to share information and even things such as ideas images videos and links here as well so we do have a few layers here so I can either use one of you know one of my existing channels here so notice this is my planning Channel that’s over here so I do have some content in here that I can use I have some pages here also from planning lists no lists currently and I have a document Library here so it’s up to you we can also do is we can connect to any SharePoint site so if we have the link to that SharePoint site and we are the owner and if we have access or you know permissions to be able to to add that we can actually drop that in right here the last option is to post to the channel about this tab here as well so I don’t really have a lot here let’s see if I can go ahead and drop in this see if I can drop this in here I don’t think I have anything in there okay so here’s just some basic data here for my planning here that I can use okay so it drops it in right here as a tab and then I have some tab options here that I can use such as popping it out expanding reloading going to the actual website and some settings here as well let’s go ahead and add another one here let’s take a look at the dialog box for our other SharePoint this time we will do let’s see we’ll go to the we’ll go to the pages here so I’ll go ahead and type share and let’s take a look at what the pages dialog box looks like again kind of the same thing here we can go go ahead and post the channel about this tab if we want to but here it’s very simple we can use one from another team or child that we’re using or we can go ahead and add a page from any SharePoint site so in this case same process will will type the URL and that will actually pop that in for us here as well I’ll go back here and we’ll take a look at the last option here which is the document Library so here’s our document library and what we’ll notice on the relevant sites I have hidden this just for security purposes here but all the sites that we’re connected to I will actually show all of those sites right now I’m going to use a SharePoint link and so they all work the same way you can either insert a link or you can connect to a current resource that you can actually see so this is just a great way to get all your work done right here inside of teams as opposed to going to going to SharePoint there as well I’ll go ahead and click on the X here and I’m going to go ahead and search for OneNote OneNote is right here I’ll go ahead and click on OneNote and kind of the same idea here so we have a few options here for OneNote we can paste a OneNote link so we can do that or we can go ahead and create a new and new notebook or I can go ahead and drop in one of my existing notebooks here as well that will drop it in for us maybe I’ll just go ahead and maybe I’ll drop this one in here we’ll click on Save and so here is our notebook for excel introduction here okay just very basic I don’t have too much in here but as you can see you have your one note menu here that you can be used to interact with this document and you can drop that right in here as well we’ll do one more we’ll drop in our tasks so we can type the word tasks here and really connects to Microsoft planner so tasks make it easy to stay organized across all your planner and to do tasks so it kind of uses a combination of your to-do list and with your Microsoft planner as well so we can create a new plan and or we can use an existing plan from this team here now we don’t really have a plan here to use because this is all new here as well so we do have a few options here so if you’re familiar with these different apps OneNote and tasks it’s right here it’s all here for you but just as an example as you can see when you drop in one of these applications you have the full menu where you can go ahead and make some changes and get some work done here as well we can also collaborate our people on our team can actually see this document and come in and make modifications here as well as you can see we are syncing sinking perfectly fine over here so we have a lot to choose from but in this example we just wanted to add three resources SharePoint OneNote and the Microsoft planner so go ahead and click on your add button here to add some tabs and go ahead and add a few tabs maybe it’s time for you to drop in one of those applications that you use on a daily basis and then come right back welcome back well now that we’ve created a post we’ve added some files and we’ve added some tabs here at the top of our Channel let’s go ahead and talk about scheduling a meeting there’s a few ways that we we can actually schedule the meeting here so notice I’m currently on my scheduling 2 tab here and if we take a look at the top right we will notice that we see the meet icon and it has a small drop down here as well and so I have two options I can either go ahead and meet right now and if I click on meet right now it’s going to open up a meeting for everyone to join and as you can see I can go ahead and give a name to the meeting right here if I want to I can go ahead and set up my video my audio and my devices as well I’m going to hit cancel for now the other option is to schedule a meeting so if I click on schedule a meeting it’s going to open up the dialog that will allow me to actually schedule this meeting here and so here is my meeting dialogue which I was able to go ahead and create right from my scheduling 2 Channel and if you notice right here in the channel section it already has my my scheduling 2 channel right here so whoever’s a part of the scheduling 2 will receive the invitation here for this meeting so at this point we just need to go ahead and fill out the basics I’ll go ahead and I’ll change the state here maybe I’ll go to go a little further out here maybe May 31st from 2 to 2 30. quick meeting here and I’ll go ahead and give it a title I’ll just call this check in check in and we will review our projects you can add a location if I want to I’ll leave that here okay and one of the cool things here is if we take a look at the top we have some other options here that we can use such as the scheduling a system and so what this does this this gives you basically a sneak peek at everyone’s schedule that’s involved as long as a person is a part of your organization you will not be able to see the guest calendars here so if I click on scheduling assistant so notice I’m a part of my organization and so it shows me right it shows me as available for that day notice the day before that which is a holiday it shows me as busy so I’ll not be available so for every person that’s a part of this team we will show the actual slots here and additionally it will give you suggestions on the best time to meet based on everyone’s availability so the scheduling assistant is very very popular really nice option here as well over here we can turn on the response options such as you know allow forwarding or request responses we have registration such as none or for people in our organization or in this case for everyone here as well maybe you want to add required attendees we can go ahead and we can toggle this feature here now notice this is slightly different from just generating a regular calendar item because this is for my channel so a lot of the features here are not available so it’s slightly different here I’m going to go ahead and actually just close this out here I’m not going to send I’m going to actually go into discard this here and what I want to do is I’m going to go ahead and click on my calendar and actually use the other method to schedule a meeting by clicking on my calendar so I’ve opened up my calendar here and I want to go ahead and add a new meeting here and this time I’ll do check in and here I can go ahead and add some required attendees notice right here I can add my channel so they have quite a few channels here that I’m a part of I’ll just go to the planning team I’ll go ahead and click on schedule scheduling two notice that my private channel here is not showing up and so if you have private channel is not showing up in order to schedule a a meeting just speak to your I.T Department there has been some known issues with with scheduling meetings with private channels sometimes what you will need to do is just send out create a meeting and use each person’s individual email or maybe you created a distribution list for them as well but in either case go ahead and speak with your I.T Department and so in this case I can just go ahead I can use a scheduling assistant again and it will show me once everyone accepts the meeting I can take a look at their schedules if they are part of my organization here as well so I’ll just finish creating this meeting here and once we send this out what we’ll notice is when we come back to this meeting we’ll notice additional options here that will be available for us as well so this looks pretty good I have the check-in I have my attendees which are my scheduling 2 channel here and I’ll just type project review here I’ll go ahead and send this out and it’s taking just a little time here I’ll go back to my team and here we go so here’s the team as you can see on the bottom it creates a post entry here for the actual meeting and so now we have the opportunity to go ahead and take a look at some of the options here but go ahead and create a meeting you can either do it right from the channel where you can schedule a meeting or you can go ahead and click on your calendar and just make sure to utilize the channel section where you can type the name of the channel and schedule that meeting and come right back and we’ll take a look at some of the meeting details and some of the options that we can set up as well welcome back so now that we’ve scheduled that meeting what we can do now now we have the post entry for the meeting here it says check in give us some basic data here the day and the time but now I can go ahead and take a look at the meeting details so if I click on the more icon here I can go ahead and view the meeting details and so this essentially just brings me back to my calendar entry I could have also went back to my calendar entry and just clicked on that meeting as well and notice that we have a few more tabs up here okay so for example we have we have a chat dialog that is created for our schedule meeting here and we can take a look at the attendance and here is where we can set up our breakout rooms ahead of time as well and so we’ll take a look at some of these options here we can also go ahead and cancel this meeting at this point if you want to we can go ahead and copy the link to this meeting if we want to right now I can go ahead and join this meeting right now maybe we want to meet now we can go ahead and I can join this meeting and get things rolling here as well but let’s take a look at some other options here so here if we take a look at the attendance attendance may not be ready yet because no one has really responded yet here’s a breakout room option and so here is where you can actually create breakout rooms and then you can manage them here as well so we can add additional rooms we can recreate the rooms we can delete the rooms and we can take a look at further settings here as well here is our chat dialog so right now we can interact we can chat we have a chat that’s dedicated just to this meeting space here and allows us to get further collaboration so if I click on the details here are the details again okay and so the good thing to know is after you set up the meeting after you send out your invitations you will have more options to manage this meeting another useful option is the meeting options it’s a good idea to kind of get get things set up before your meeting here we can see that we can set up the breakout rooms ahead of time but we have some meeting options here that we can utilize so I’ll go ahead and click on this it’s going to open up the options in a web browser for me so I’ll go ahead and click on meeting options here and as you can see it gives me my meeting options here and so it gives me the quick details here of my meeting which is to to check in and over here I can make some decisions such as who can bypass the lobby I can always let callers bypass the lobby yes or no I can announce when callers join or leave who can present do I want everyone’s microphone turned on cameras should I recorded the meeting automatically here as well and should I go ahead and allow reactions and should I go ahead and provide car T captions here as well so these options are all available for us to go ahead and utilize in terms of who can bypass the lobby this is especially in this in this situation is it’s become very very popular to make sure that we kind of monitor who can enter the meeting here so everyone can bypass the lobby only people and my organization trusted organizations and guests people in my organization guests people in my organization or only me so I’ll make it only me here no one can bypass the lobby right you have to show yourself and I have to let you win so I can turn this on to announce when callers join or leave and who can present you have to make a decision here as well we can assign specific people and once the participants are here we can actually go ahead ahead of time and specify who can present so in this case I’ll just say people in my organization and guests we’ll allow the microphone with allow the cameras and we can go ahead and record this automatically we’ll upload to the cloud forest and if we want to allow reactions we can and if we want to assign some some captions we can do that as well so I just need to go ahead and click save and that will save for me and I am done and so all of these decisions I can make ahead of time before my meeting so that I’m not stumbling once my meeting starts to set up some of these options here as well so at this point go ahead and set up your meeting I’ll go back to your meeting details and make sure that you click on the meeting options and go ahead and make some of those decisions especially who can bypass the lobby and who can present during the meeting as well take a look at those features and come right back welcome back well it’s a great idea to make sure that you have some of your meeting options set up before your meeting actually takes place but uh let’s go ahead and launch an instant meeting and we’ll take a look at some of the end meeting options that are available so I’m on my scheduling 2 channel here I’m gonna go ahead and click on meet and I’m just going to go ahead I’ll make sure that just for now I’ll keep my camera off and my audio off as well I’m going to go ahead and join just so we can take a look at some of the meeting options here so notice at this point I can go ahead and add some participants if I want to and I can also copy the meeting link and share also share that out I’m gonna go ahead and close that here and if you take a look we do have a few options here such as we can take a look at the participants we can view the chat we can raise our hand and we have some other meeting options here that we can take a look at as well so I’m going to go ahead and click on some more actions here and one of the things that we see right here is our meeting options so if I click on meeting options so maybe you kind of forgot to set these things up maybe you arrived a little early you can go ahead and you can toggle these options here that we found earlier when we click on the meeting options for our calendar item and we were able to see this in the web interface so all the options are here you can toggle these off or on as well so these are the same options the only difference is now that you can go ahead and apply them inside of this meeting now remember this is not the meeting that we set up for May 31st otherwise these options would have been toggled already so I’ll go ahead and close that here here we have meeting notes and if we click on meeting notes kind of gives us a guide right here so we can start taking notes notes you take or shared with others and are accessible before during and after the meeting so we’ll turn that on go ahead and take some notes Here and while that’s coming up here go ahead and take a look at some more actions here and once this meeting concludes we’ll take a look and see the report that it provides for us after we finish the meeting here so here is our notes that we have here so we can capture meeting objectives important notes or action items I’ll go back to my window here I’ll go back to my more actions and so for me here the other things that we can do is we can turn on the transcription service if we want to we can start recording this meeting if we want to and there’s various modes that we can use for viewing purposes we have the large Gallery option we have the together mode option here as well so let’s talk about one of the things we like to do is actually raise our hand in meetings so we can actually raise our hand right here okay we can either lower it or raise it so notice I get the notification here that Mo Jones has raised his hand and so remember we have that shortcut that we learned in in the beginning Ctrl shift K so Ctrl shift K is going to toggle there I’ve lowered my hand Ctrl shift K I’m able to raise my hand again I’ll go ahead and lower that right now pretty good and so from here we can show the conversation um so here is our dialogue currently it’s telling us that meeting notes are being recorded here we can type our message in the chat and of course we have the more format options here for our chat as well we can drop in some stickers and various other options in here so a lot of options here to be able to communicate via the chat go ahead and lower that here so let’s talk about some things that we can present here I’m going to go ahead and just collapse this right pane and I want to go ahead and share content notice the shortcut key there’s Ctrl shift plus e and late last year Microsoft made some changes to this interface here we have various presenter modes the default mode is the content only and then if our camera is on we have these different modes here as well that we can use here’s a little pictorial view this is where your image will show up on the bottom right of the screen here for this one the other option with kind of side by side and this is kind of like your newscast here as well so we can do that and so at this point we can choose to share our entire screen or we can go ahead and capture it I have two monitors here so I can share either monitor what I want to do is I want to go ahead and share a window so I’ll go ahead and have eight windows open here and I think what I’ll share is that Microsoft will go ahead and open up Microsoft edge here and so it brings me right here to the meeting options here one that we used earlier here just kind of sharing this information here as well so we do have our toolbar that kind of shows up here at the top and so we can change our view here as long as our camera is turned on we can go ahead and do that we can give control who someone else is in the meeting we can assign control to someone I can also go ahead and pin this menu so that it shows here does not disappear from me notice it goes away but from right here I can make some changes and stop presenting as well on the bottom right we do see the option here we can either stop sharing by clicking on the X right here we can go ahead and end the call we can turn on our microphone or turn on our video or we can just go ahead and click right here to go back to the call screen now it can be a little confusing sometimes but we can go right back to the call screen so here’s our call screen notice that we’re still sharing I can go ahead and click on the x button or Ctrl shift e to stop my sharing here as well so I’m no longer sharing here and let’s go ahead and let’s see what else we can share here let’s go back under shared content and I want to share the Whiteboard Microsoft whiteboard and these are becoming very very popular in various apps are offering whiteboard options here as well they tend to call them different things but they all pretty much do the same thing it allows a collaborative space for yourself and your attendees to mark up an item together and so here’s our whiteboard as we can see let’s take a look at the settings here on the top right so when we finish with our whiteboard we can always export it as an image we can toggle the option for enhanced ink shapes so when we when we start drawing it will actually try to correct it and make the lines finer for us and the curves just give it a better visual appeal we can toggle the option to have others be able to edit the documents as well okay and so we can do that at this point you know we can go ahead and just make sure that everyone can see our document here and so if I click on the pen I can just start scribbling here like so we have this red pen here which provides some arrows kind of document things for us we have this other type of pen has some more glittery color options there for us notice how it’s just kind of changing the shapes for me as I type them and we have a highlighter so we can highlight things so it goes over and then we have our eraser here that we can use some popular features to use so here here are pen tools we can actually create so I can actually collapse this menu if I want to and I can go ahead and collapse everything just like that so here’s my select tool which is what I’m currently using here here’s my inking I can close that but if I want to get creative I can drop in some notes on here if I want to I can drop in some shapes I can drop in text I can also right click on the canvas and I can insert a new note I can insert text or I can paste something right into the canvas here as well okay I do have some other options here such as templates which are you know which are pretty popular here I’ll save that for last year I’ll drop in a note different types of notes here so we have notes and we have note grids that we can use so I’ll go ahead and drop in my note right here and I can just go ahead and maybe provide some instructions here maybe I can say caption [Music] and you pick and we can also go ahead and apply some emojis to this maybe someone likes this here as well so that’s notes we can drop in text as well so here is our text box [Music] so we can just say type here okay we can go ahead and change the colors here if we want to and we can move all these objects around so we can if you want them to show behind another object we can do that or if we want them to show in front we can do that here as well I’ll insert a shape here insert an arrow draw my arrow here so here’s my arrow once I have it there I can grab one of the handles here and rotate it as well and I can go ahead and move it move it all together here like so everything kind of in unison here if you see this so at this point I can just go ahead and delete these items here remove them from my canvas and maybe I’ll go ahead and insert a template so we have various templates here from brainstorming all the way down to learning maybe I’ll drop in a brainstorming template here anyway here we have various brainstorming templates maybe I’ll do this topic brainstorm here and we can just go ahead and drop it right on our canvas we can resize it if you want to we can move it around and so we can use a lot of this whiteboard space here okay we can zoom in we do have a zoom option right here we can also hold down the control key and scroll up that will zoom in for us hold down the control key and scroll down and that will zoom zoom out so it’s just a matter of getting that right field that you want here so when we’re finished with our whiteboard we can always just click on the settings menu here we can export this as an image we can choose a standard resolution or a high resolution it’s just a matter of exporting that here and so we can export that save it to our desktop and we are good to go so this one I can go ahead and click on and that will go ahead and close out my whiteboard for me so at this point what I can do I can just go ahead and end the meeting by clicking on the drop down here I can just leave the meeting or I can end the meeting for all I’m going to go ahead and end the meeting for everyone here and so let me go back to my so here we go and if we go back to our posts here we can see that it has actually recorded a meeting for us in different ways so we have the notes that we can show we can download the attendance report right here so if I download the attendance report I can go ahead and save that to my desktop as well and as soon as it downloads let’s see go ahead and grab that bring that over to the screen okay and so here we’ll go ahead and auto fit all these columns here okay so it gives us a lot of information here as you can see I was the only one that attended nobody else showed up hey so there we go all right and so really cool just the nature of the channel is going to provide these things here for you as well so go ahead and launch a meeting from your channel and if you’re able to have a few of your attendees join your call so you can take a look at some of the other options there as well but go ahead and take a look at those meeting options and come right back welcome back well now that we took a look at some of the in meeting controls let’s go ahead and take a look at some of the notable settings here inside of Microsoft teams I’m going to go ahead and click on the settings menu right next to my avatar here or my profile rather so I’ll click on here and I’ll go into my settings and the first thing you notice you can actually go ahead and change the theme so the default theme is what I’m currently using here you can get a preview of the theme by clicking on the Dark theme Here or the high contrast theme here as well let me go ahead and put that back on the default a new feature that was added recently is you can change the actual chat density so you have this compacted view the default view is comfy where your chats have kind of spread out if you want a more compact view you can change the view and it will compact those into the lines for you here as well another important feature is the read receipts so you’ll notice when read receipts are turned on by default and read receipts of what you it basically indicates or let’s notifies you when someone views or reads your message you’ll notice a small eyeball or you’ll see another type of confirmation there as well so the person needs to have read receipts turned on in order for you to be notified if they read or reviewed your message or not so if you want to turn this off if you don’t want other people to know whether or not you read their messages you can just toggle this off and they will not be able to determine whether or not you read their messages here as well so that is an option another option here is under the devices here is where we can go ahead and just basically go ahead and set up your devices one thing I recommend is making a test call okay a great way to go ahead and make sure that your audio and your video are working correctly it will go through the full test for you and to make sure that everything is okay so this is a viable option here as well I do have a custom setup because right now my speakers are my computer speakers and my microphone it’s actually my webcam here as well if I wanted to change these I could change them and I can change my microphone here as well I’ll actually change my microphone to my Blue Snowball here and then we have some other options here for noise suppression so we have a few levels here Auto so teams is basically cutting out the background noise for you anything that is not speech it’s trying to take care of that for you you can turn it off if you have a really nice microphone and you’re in a very quiet area and you can put this on low if you feel confident high is going to try to basically block out everything but keep in mind that does not work if live captions are running during a meeting or if the meeting is being recorded So these will not work you also have to need to have a special kind of processor and as of today Mac users will not have the capability to use the high noise suppression here as well another option that we have is for the files if you’ll notice when you open Excel word are PowerPoint files they open in teams you can change this to open in your desktop app or you can have them open in your browser as well so those are just a few examples here of some pretty nice features that you may want to take a look at here as well another thing to mention is that once you are inside of your channel here what we can do if we take a look on the top right next to our meeting icon we have some more options here and one of the options that are available is to actually go ahead and open this channel in SharePoint we did talk about SharePoint but if you wanted to see what it looks like here remember every time you create a team or a channel it creates a SharePoint space so if we click on open and SharePoint this is what it looks like here I’ll make this a little bigger so we can see okay so we only have one document kind of living here now which is that document I shared earlier as well another thing that we can do is we do have people calling in Via a phone when they are connecting to our meeting and so if you want those people to basically bypass the lobby they’re just calling in it’s kind of difficult for them to wait for someone to let them in we can toggle these options here so maybe I can say people in my organization and now I can allow people who are calling in via phone to the meeting as long as that feature is available for your admin for the number to actually show up in the meeting description or the meeting details we can allow them to come right through here as well so those are just a few options here that we can take a look at and one thing I like to do before we wrap up here is I like to take a look at what’s new so on the bottom left here we have this help button I’m going to go ahead and click on that and I want to see what updates have rolled out so I’ll click on my help menu here and I’ll click on what’s new and as you can see here in February we had a few had a few changes here so now we can pin a message in the chat so we can pin it all the way to the top of our chat regardless of the number of messages that are in there we can do that pretty useful and again we can change how many messages we see at one time so again we can change the spacing of the chat messages and teams and here we were talking about the comfy mode that we saw available here in our settings menu so here’s comfy and here’s Compact and that’s this is what it’s referring to if you’d like to see more spacing you can change that we have the turn off mirror my video this option is now available so you now have the option to stop mirroring the image of your video preview which is very helpful here as well so these are some new features that are available we can go back a little more but they’re constantly making updates to this product and it’s good just to be able to take a look and see what is new so go ahead and take a look around take a look at those settings and come right back and we will wrap up welcome back and congratulations on completing our Microsoft teams deep dive course we were able to set up public and private teams with Integrations to use Office 365 tools such as SharePoint planner and OneNote we’re able to view the SharePoint site as well that houses our Channel we’re able to schedule a team’s meeting and adjust meeting options before the meeting takes place and also in meeting options as well such as determining who can bypass the lobby and who can present we’re able to effectively collaborate in a channel-based workspace as opposed to an Outlook inbox and hopefully you’re enjoying Microsoft teams as a One-Stop shop for all of your communication and collaboration once again congratulations and I look forward to seeing you in a future learn it tutorial thanks for watching don’t forget we also offer live classes and office applications professional development and private training visit learnit.com for more details please remember to like And subscribe and let us know your thoughts in the comments thank you for choosing learn it [Music]

By Amjad Izhar
Contact: amjad.izhar@gmail.com
https://amjadizhar.blog

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